Article 1. Organization and Purpose

Section 1.01 This organization is called the Salina Aquatics Club, referred to herein as SAC or the Club.

Section 1.02 The Club is a year round competitive swimming club founded with the specific objective of promoting swimming programs for the benefit of swimmers of all ages and abilities; to educate, train and direct the interests of the swimmers and to operate solely and exclusively as a charitable, educational, non-profit organization.

Section 1.03 The Club is a member of the Missouri Valley Swimming, herein called MVS, and will function in accordance with applicable Bylaws and Rules and Regulations. MVS is a member of USA Swimming, the national governing body of amateur swimming.

Section 1.04 All Bylaws, policies and rulings pertaining to the conduct of the Club and its swim meets will conform to United States Swimming, Missouri Valley Swimming and Salina Aquatics Club Bylaws and rules and regulations.

Article 2. Membership

Section 2.01 Competitor members are those swimmers who are members of the team. The benefits and services of the Club shall be made available to any person who desires to participate in the competitive swimming program, is physically able to swim one length of the short course pool (25 yards) and is developmentally able to understand and follow directions.

Section 2.02 The General Membership is made up of the parents or legal guardians of the competitor members. Each family of swimmers of the General Membership shall be entitled to one vote in the affairs of the Club. Membership and voting rights are contingent upon payment of USA swimming membership dues, annual Club registration fees and monthly fees as determined by the Board of Directors. Membership is automatically terminated if the above conditions are not met. Termination of membership does not relieve any member from existing liability for dues or other obligations that are unpaid at the time of termination.

Article 3. Dues, Fees and Assessments

Section 3.01 Each member is responsible for payment of a yearly club registration fee per swimmer and a USA registration fee. The USA registration fee must be paid prior to the swimmer entering the water. These fees are nonrefundable. Each family is responsible for payment of monthly fees as determined by the number of swimmers in the family. Monthly fees are to be paid by the 15th of each month and are proactive. Fee structure is subject to change as determined by the Board. New swimmers that have never participated in competitive swimming may swim for 1 month prior to payment of monthly fees.

Section 3.02 Meet entry fees are in addition to the monthly fees. Payment of meet entry fees are due when the meet entry form is submitted. Non payment of meet entry fees will necessitate non-participation in the meet. Payment for relays will be at the expense of the Club.

Section 3.03 Members are encouraged to consider becoming a MVS official. The Club will pay any associated fees of those Members who agree to do so for the benefit of the Club.

Section 3.04 Financial assistance may be considered on an individual basis for families that feel they cannot meet the financial obligation required. Requests for financial assistance must be submitted to the Treasurer in writing. Distribution of financial assistance is subject to consideration and approval by the Treasurer and the President of the Board of Directors using the following criteria for guidance:

(a) Financial need

(b) Sincere swimmer interest in and commitment to competitive swimming

(c) Faithfulness in practice and meet participation.

Article 4. Powers of the Club

Section 4.01 The powers of the Club shall include but may not be limited to:

(a) To determine participation in and conduction of meets and competitions as the Board of Directors shall determine to be in the best interests of the Club.

(b) The publication and distribution of programs, newsletters and other publications designed to promote the activities and affairs of the Club

(c) The solicitation and sale of advertising space in such publications and obtaining of sponsorships for competitions and publications

(d) The contribution of money or other things of value for scholarships, programs, recognition, awards or other causes for the benefit of the Club.

(e) The retaining of persons, firms, or corporations as may be necessary in order to provide special services to the Club

(f) The purchase, sale, and conveyance of real or personal property and the entry into any contracts, leases, or other agreements necessary to properly conduct and administer the affairs of the Club

(g) The operation of food concessions and the sale of swimming equipment and paraphernalia to it’s members and other persons; and the authorization to engage in other lawful activities as may be necessary to properly carry out the purposes of the Club and conduct its’ affairs.

Article 5. Meetings of the Members

Section 5.01 The Club shall hold a meeting of the general membership annually at the end of the long course season for the purpose of reviewing the activities and financial affairs of the Club, electing a Board of Directors, and conducting other business as needed.

Section 5.02 The Club may hold additional special meetings of the membership as necessary to conduct the affairs of the Club. Special meetings may be called by the President of the Board of Directors, by majority vote of the Board of Directors, or by written request of at least ten percent (10%) of the General Membership.

Section 5.03 Meetings of the general membership shall be held at a convenient time and place designated by the Board of Directors. Written notice of the meeting shall be given to all members not less than 10 days before the meeting. Such notice shall be at least by one of the following; electronic mail, posted notices at the pools where practice is being held and/or hard copy sent via USPS. Members in good standing, present in person, at any properly called meeting shall constitute a quorum. Unless otherwise specified in these Bylaws the decision of a majority of the members present shall be the decision of the Club.

Article 6. Board of Directors

Section 6.01 The administrative functions of the Club are managed by a Board of Directors, also referred to as the Board, made up of elected members of the General Membership of the Club, the Head Coach and the Administrative Coach. The management of the club is a collaborative effort between the Board of Directors, the General Membership and the Coaches. The duties and powers of the Board include but are not limited to those defined in Article IV. The Board of Directors shall have the authority to adopt rules and regulations and/or policies and procedures, and to amend such as needed for the conduction of the business and activities of the Club. The Board may appoint committees necessary to conduct the functions of the club.

Section 6.02 A board of eight (8) members shall be elected by and from the General Membership of the Club. Each member shall serve a term of at least two years or until a successor as been elected and takes office. Only 4 members should be elected in any given year. Board members may succeed themselves so long as their term has not expired. A term year shall coincide with the fiscal year.

Section 6.03 Any vacancy in the Board of Directors caused by death, resignation, or disqualification shall be filled by a majority vote of the remaining directors until the next annual meeting. Any member in good standing of the General Membership may seek placement on the Board of Directors at the annual election. Desire to serve on the Board shall be submitted in writing to the Secretary at least 15 days before the scheduled election each year. Each family shall be limited to one adult member on the Board at any time. Any member willing to serve shall have their name added to the ballot at the annual election. Board members serving in positions that are uncontested and who are willing to continue to serve will not necessitate a vote at the annual election. Resignation of any Board Member must be submitted to the President of the Board at least 30 days prior to the annual election. The President of the Board will appoint a nominating committee consisting of Vice President and two (2) other members from the General Membership. It is the responsibility of the committee to obtain nominations for the office to be vacant within 10 days before the annual election is scheduled. Contested elections shall be by secret ballot with each member voting for the same number of different nominees as there are vacancies on the Board. The Secretary shall act as teller. The nominees receiving the greatest number of votes shall be declared elected and shall assume office at the beginning of the next fiscal year unless elected to fill an unexpired term, in which case they shall assume office immediately.

Section 6.04 All members of the Board of Directors shall perform those duties prescribed by the Board of Directors in order to accomplish the business needed for the function of the Club. The elected positions of the Board of Directors shall include:

(a) President

(i) The President shall preside at all meetings of the membership and of the Board of Directors, shall perform any other duties as determined by the Board of Directors and shall perform others duties as generally devolve upon a President of the Board of Directors.

(b) Vice President

(i) The Vice President shall conduct meetings and perform all duties usually performed by the President during his/her absence.

(c) Secretary

(i) The Secretary shall have the custody and care of all records current and historical of the Club, and shall keep a complete record of the proceedings of all meetings of the Board of Directors and of the Membership.

(d)